What to Write on a Baby Shower Invitation: A Complete Guide

Planning a baby shower comes with many fun details, and one of the key tasks is creating the perfect invitation. The invitation sets the tone for the celebration, builds excitement, and gives guests all the key details they need. This guide will help you write the perfect baby shower invitation that captures the joy of welcoming a new little one into the world.

Choose How to Send Your Baby Shower Invitations

Before writing your invitations, decide how you'd like to send them. Will you choose digital or printed invitations? Consider whether to go with physical, digital, or a combination of both, depending on your audience and preferences. Each option offers its own advantages and personal flair. Here are some popular choices:

1. Online Invitations

Sending invitations online is convenient and eco-friendly. Platforms like Evite and Paperless Post offer customisable templates, allowing you to quickly reach guests and track RSVPs. It's ideal for virtual events or those with guests who prefer digital communication.

2. Custom Designs

Custom designs allow for complete personalisation. Using design tools or working with a designer, you can match your invitation to the theme of your event. Once designed, you can print or send them digitally for a unique, tailored look.

3. DIY Invitations

Adding a personal, handmade touch to your invitations can make them truly special. Using specialty papers, stamps, or calligraphy allows you to create unique, one-of-a-kind invites. Though it requires more time, this approach is perfect for small, intimate gatherings.

4. Printed Invitations

Traditional printed invitations are elegant and ideal for formal events. You can choose from pre-made templates or premium options like letterpress or foil stamping. Printed invites create a lasting impression for your celebration.

5. Social Media or Messaging Apps

For casual or last-minute events, sending invites through social media or messaging apps like WhatsApp is quick and informal. It’s perfect for smaller gatherings where formality isn’t needed.

When to Send Baby Shower Invitations?

Send baby shower invitations about 4-6 weeks before the event. This gives guests plenty of time to RSVP, purchase gifts, and make any necessary travel arrangements. 

For destination showers or out-of-town guests, consider sending invites 8 weeks in advance to allow for extra planning. Make sure to include all the essential details so guests can prepare for the celebration!

Essential Information to Include

Every baby shower invitation should contain certain key details to inform and guide your guests effectively. Here's what you should include:

1. Honouree's Name

Who is the celebration for? Include the name of the expectant mother or both parents for a co-ed shower. You can also mention the baby’s gender and name if the parents agree. Let guests know if you will be celebrating with just the mom-to-be, both parents, or grandparents.

Example:

"Join us in honouring Sarah Johnson as she prepares to welcome her little one!"

2. Date and Time

When is the shower happening? Clearly state the date and start time, including AM or PM to avoid confusion. Mention the end time of the shower as well.

Example:

"Saturday, June 12th, 2024 at 2:00 PM"

3. Location

Where will the event take place? Provide the full address and any necessary directions or landmarks, entry gate codes, or special parking information.

Example:

"Minstrel Court, Ermine Way, Cambridge SG8 0AB"

4. Who’s invited

Traditionally, showers have been for female friends and family members, but a modern baby shower often includes guests of any gender as well as kids. Clearly specify who is invited on your invitation to avoid any confusion or disappointment. This can be done by listing the names of guests or indicating whether the shower is open to all friends and family.

Example:

“Join us for a coed baby shower.”

5. RSVP Details

How should guests respond? Include the name, phone number, and/or email address of the person handling RSVPs, along with a response deadline.

Example:

"Please RSVP by May 30th to Emily at (555) 123-4567 or emily@example.com"

6. Registry Information

Where are the parents registered? Politely share registry details to guide gift selections. If there isn’t a baby registry, you should give people suggestions of what to bring for the new bundle of joy. For example, some parents specifically request only books or diapers.

Example:

"Sarah (and Mike) is/are registered at Amazon."

7. Theme or Dress Code (If Applicable)

Is there a specific theme or attire? Let guests know if there’s a theme or dress code to follow. For example, mention if they should wear pink or blue for a gender reveal. Clarify any specific dress code requests.

Example:

"Let's celebrate with a 'Little Pumpkin' theme! Wear your favourite fall colours."

8. Special Requests or Notes

Any additional information? Inform guests if they can bring a plus-one or their children. Clarify whether a full meal or light refreshments will be provided, so they know what to expect. Mention if guests need to bring anything for the shower to participate in planned activities or games. Be sure to include any other important details, such as if the shower is a surprise.

Example:

"Instead of a card, please bring a cherished children's book to help build the Baby's library."

Choosing the Right Wording Style

The tone and style of your invitation wording should match the personality of the parents-to-be and the theme of the baby shower. Here are some styles to consider:

1. Traditional and Elegant

Perfect for a classic and formal baby shower.

Example:

"You are warmly invited to a baby shower in honour of Sarah Johnson.

Saturday, June 12th, 2024, at 2:00 PM

Minstrel Court, Ermine Way, Cambridge SG8 0AB

Hosted by Emily Smith

Please RSVP by May 30th to (555) 123-4567.

Sarah is registered at Amazon."

2. Cute and Whimsical

Ideal for a fun and lighthearted celebration.

Example:

"A sweet little peanut is on the way! Let's shower Sarah Johnson with love and gifts before the big day!

Join us on June 12th at 2 PM Minstrel Court, Ermine Way, Cambridge SG8 0AB.

RSVP to Emily by May 30th (555) 123-4567.

Registered at Amazon"

3. Humorous and Fun

Great for parents who love a good laugh and want a relaxed atmosphere.

Example:

"Diapers and bottles, the countdown has begun, Sarah and Mike's baby will soon join the fun!

Come party with us before they lose all their sleep!

Food, drinks, and baby talk – no counting sheep!

When: June 12th at 2 PM

Where: Minstrel Court, Ermine Way, Cambridge SG8 0AB

RSVP to Emily at (555) 123-4567 by May 30th.

Sarah and Mike are registered at Amazon."

4. Themed Wording

If your shower has a specific theme, incorporate related wording.

Example (Woodland Theme):

"A little adventure is on the way! Join us for a woodland baby shower honouring Sarah Johnson.

Wander into the forest on June 12th at 2 PM at Minstrel Court, Ermine Way, Cambridge SG8 0AB.

Please RSVP to Emily by May 30th (555) 123-4567.

Sarah's camp registry is at Amazon."

Sample Invitation Templates

Template 1: Baby Boy Shower

"It’s a boy! Let’s shower Sarah with love as she prepares to welcome her little prince!

Join us for a baby shower Date: Saturday, October 15th, 2024.

Time: 2:00 PM

Location: Minstrel Court

Ermine Way, Cambridge SG8 0AB

RSVP by October 1st to Emily on (555) 987-6543.

Sarah is registered at Amazon.

Please bring a favourite children's book instead of a card!"

Template 2: Baby Girl Shower

"A little princess is on the way! Let's celebrate and shower Sarah with love as she prepares for her baby girl!"

You’re invited to a baby shower.

Date: Sunday, November 12th, 2024

Time: 1:00 PM

Location: Minstrel Court

Ermine Way, Cambridge SG8 0AB

Please RSVP to Ranger Emily by May 30th (555) 123-4567.

Sarah is registered at Amazon."

Template 3: Gender-Neutral

"A bundle of joy is on the way! Let's shower Sarah and Mike with love and good wishes.

Date: Sunday, November 12th, 2024

Hosted by Emily RSVP by October 1st to Emily at (555) 987-6543

Registered at Amazon"

Template 4: Twin Baby Shower

"Double the joy, double the fun! Two little bundles are on the way – let's shower Sarah and Mike with love as they prepare for their twins!

Join us for a twin baby shower.

Date: Sunday, November 12th, 2024

Time: 2 PM

Location: Minstrel Court

Ermine Way, Cambridge SG8 0AB

RSVP by October 1st to Emily on (555) 987-6543.

Sarah and Mike are registered at Amazon.

Please bring two of your favourite children's books to build the twins' library!"

Template 5: Adoption Shower

"A new adventure begins! Let’s celebrate the arrival of [Baby’s Name] into Sarah and Mike's hearts and home!"

Join us for an adoption shower.

Date: Saturday, January 20th, 2024

Time: 2:00 PM

Location: Minstrel Court

Ermine Way, Cambridge SG8 0AB

RSVP by January 5th to Emily on (555) 123-4567.

The family is registered at Amazon.

Let’s shower [Baby’s Name] with love and welcome them to the family!"

Template 6: Baby sprinkle

A baby sprinkle is a smaller, simpler version of a baby shower, usually for parents expecting their second or third child. Instead of lots of gifts, guests "sprinkle" them with a few essentials like diapers or clothes. It's a more casual and intimate gathering with close friends and family.

Example:

"A little more love, a little more cheer, another sweet baby is almost here!
Join us for a Baby Sprinkle honouring Sarah and Mike.
Date: Saturday, January 20th, 2024

Time: 2:00 PM

Location: Minstrel Court

Ermine Way, Cambridge SG8 0AB

No need for big gifts, just sprinkle with love!
Sarah and Mike are registered at Amazon for any essentials."

Template 7: Virtual Baby Shower

"Distance can't stop us from celebrating! Join us for a virtual baby shower honouring Sarah and Mike.

Date: Saturday, January 20th, 2024 [Time Zone] Via Zoom: [Meeting Link]

RSVP to receive event details and surprises! Contact Emily at Emily@example.com.

Let's welcome Baby [Last Name] together from afar!

Registered at Amazon"

Tips for Crafting the Perfect Invitation

Match the Design and Wording

Ensure that the visual design of the invitation complements the wording style and theme.

Keep It Clear and Concise

Avoid overcrowding the invitation with too much text; focus on essential information.

Choose Appropriate Fonts

Select fonts that are easy to read and match the overall tone of the invitation.

Proofread Carefully

Double-check all details for accuracy, including dates, times, and spelling.

Consider Cultural Sensitivity

Be mindful of cultural or religious considerations that may influence wording and themes.

Conclusion

Creating the perfect baby shower invitation means combining important details with a bit of personality and warmth. By choosing the right tone and style, you can make an invitation that both informs and excites your guests. Whether you prefer a classic approach or want to craft something unique, the key is to ensure the message feels heartfelt. The right wording will set the tone for a special event that celebrates and supports the parents-to-be on their journey to parenthood.

Happy planning and congratulations on the upcoming arrival!